Search for Project Coordinator roles in Chicago focusing on affordable housing, requiring 3-5 years of experience, preferably in real estate or a related field, full-time, and must have strong Excel skills.

Okay, I've searched for Project Coordinator roles in Chicago that focus on affordable housing, requiring 3-5 years of experience in real estate or a related field, are full-time positions, and necessitate strong Excel skills. I found 37 positions that match your criteria.

Project Coordinator

Chicago, IL

3-5 years

Real Estate

Full Time

Excel

Can you help me to analyze the job description and company culture?

Sure. Here's the analysis:

Job Analysis:

The Project Coordinator role at APEX is fundamentally about streamlining project execution and enhancing collaboration across various teams involved in construction and facilities management, especially within the affordable housing sector. The coordinator will be tasked with maintaining project documentation, facilitating funding processes, and preparing necessary reports, which reflects a strong emphasis on organization and detail-oriented execution. Key responsibilities include coordinating with internal teams to manage timelines, preparing invoices and financial reports, and ensuring compliance with regulatory requirements. Success in this role will involve not just technical proficiency in document management and project tracking but also strong communication skills to navigate interactions with subcontractors, lenders, and internal stakeholders. Given the fast-paced environment, a proactive and resourceful attitude is crucial to identify efficiencies and troubleshoot issues before they impact project delivery. Within the first 6-12 months, the ideal candidate should expect to demonstrate their ability to manage multiple projects effectively, maintain clear communication throughout the funding process, and contribute to a culture of continuous improvement in project handling.

Company Analysis:

APEX operates within the construction and facilities management sector, notably supporting affordable housing projects, which positions the company in a vital area of the real estate market. As a newer player with a startup mindset, the company is characterized by its fast-paced, innovative culture that emphasizes collaboration and sustainability—values that will strongly influence the role of Project Coordinator. This position is integral to the organization, particularly as the company prioritizes maximizing the lifecycle of investment properties and responding promptly to funding needs. APEX's commitment to providing quality and operational efficiency suggests that the Project Coordinator will play a pivotal role in driving project success and enhancing overall team performance. In this smaller, dynamic team environment, regular interaction with leadership and direct involvement in project outcomes means that the coordinator will have high visibility and the potential for significant career growth. The focus on sustainability and making a lasting impact will also resonate with candidates looking to align their personal values with their professional endeavors, making APEX an appealing choice for ambitious professionals.

Mock up some interview questions based on the job description.

Absolutely. Here are some mock interview questions that could come up:

Tell me about a time when you had to manage multiple deadlines on a project. How did you prioritize your tasks?
Can you describe an experience where you identified a process improvement in your previous role? What was the outcome?
Give an example of a challenging communication situation you encountered in a previous job. How did you handle it?
How would you manage conflicting requests from multiple stakeholders in a project?
How would you approach tracking capital expenditures for a construction project? What tools or methodologies would you use?
What steps would you take to prepare a funding requisition for a construction project?
Describe your experience with document management systems and how they improve project coordination.
Imagine you receive a notification that a subcontractor has not submitted necessary documentation for funding. How would you handle this situation?
Why are you interested in working at APEX, and what draws you to the construction and facilities management industry?
How do your values align with APEX's commitment to sustainability and collaboration?
What specific experience do you have in affordable housing projects, and how do you think it will help you succeed in this role?
If we were to ask your previous colleagues about your work ethic, what do you think they would say?
What unique perspective or skills do you believe you would bring to the Project Coordinator role at APEX?

Job Details

Overview Company

Project Coordinator

APEX

2 days ago

Highlight

OnsiteFull-time3-5 yearsMid

Summary

APEX is seeking a Project Coordinator to join their team in Chicago, IL. The role involves supporting project execution teams with document coordination, construction funding processes, and process improvement tasks.

About the Role

As a Project Coordinator, you will maintain third-party checklists and trackers, prepare deliverables, and collaborate with internal teams to streamline communication and project timelines. You will prepare invoices, proposals, and financial reports related to capital projects, monitor project milestones, and assist with special projects to enhance team efficiency. Additionally, you will manage subcontractor files and centralize project document control. In the construction funding process, you will track capital expenditures, prepare monthly pay requisitions, and coordinate documentation requests.

About You

Required:

Excellent verbal and written communication, organizational, presentation, and analytical skills.
Ability to take ownership and commitment to follow through.
Ability to effectively prioritize and handle multiple tasks under pressure.
Strong work ethic and attention to detail.
Desire to work in a fast-paced, entrepreneurial environment.
3-5 years of relevant work experience in real estate, affordable housing, or related field.
Bachelor’s Degree - Real Estate, Accounting, or Business Concentration preferred.
Working proficiency in Microsoft Office programs such as Excel, Word, and PowerPoint.

Preferred:

Affordable Housing Experience.
Previous accounting experience.
Proficient in Office Suite and basic Adobe software.
Resourceful with strong problem solving, investigating, and critical judgment skills.
Proactive with strong work ethic and attention to detail.
Independent, self-starter mentality, with exceptional communication and organizational skills.
Ambitious with desire to grow.
Highly accountable: able to take ownership, meet deadlines, follow-through.
Able to perform in a fast-paced environment with multiple projects and deadlines.
Open to learn from mistakes and challenges.
Outstanding in written and oral communications skills.
Able to work collaboratively in a small team environment.

APEX

APEX is a nationwide Construction and Facilities Management firm that was founded on a simple premise…to provide owners of commercial real estate with support across the full lifecycle of their investments. From Due Diligence to Disposition, and everything in between, APEX’s experienced team provides trusted General Contracting & Facilities Management Consulting services across a variety of asset classes.

The APEX team’s potential to support an organization is maximized when we are involved early in the renovation and repair process. From preconstruction, through construction, and beyond, APEX maintains a steadfast commitment to quality and a passion for collaboration. As a committed partner, we approach each project from the owner’s perspective. This drives us to continually provide a best-in-class level of service that not only yields on-time and on-budget project performance, but ensures those projects are completed in a way that maximizes useful life and reduces operating costs across the remainder of the owner’s investment period.

APEX develops designs and integrates sustainability initiatives meant to leave a lasting impact on the structures themselves, as well as the communities they are in. By enhancing the curb appeal of existing properties, addressing deferred maintenance items to ensure worry-free environments for occupants, and by reducing energy consumption where appropriate, we provide owners with assets they can take great pride in for many years to come.

In an ever-changing world, the need to renovate and maintain physical structures that provide critical shelter, workplaces, and hubs to conduct retail business is a constant. Because of the distinct challenges posed by these needs, rather than taking a one-size-fits-all approach, the APEX team leverages meticulous attention to detail, technical expertise, and efficient processes to address each project in a unique way that never sacrifices quality or longevity.

Chicago, IL