I'm searching for Office Administrator roles in Centralia, IL. I prefer full-time positions with a minimum salary of $4,586 a month, and I have 3+ years of experience in office administration.

Okay, I've searched for Office Administrator roles in Centralia, IL, focusing on full-time positions with a minimum salary of $4,586 a month and requiring 3+ years of office administration experience. I have found 12 positions that match your criteria.

Office Administrator

Centralia, IL

Full Time

$4586+

3 years + Experience

Can you help me to analyze the job description and company culture?

Sure. Here's the analysis:

Job Analysis:

The role of the Office Administrator III at the Department of Corrections in Illinois is fundamentally centered around efficient recordkeeping and legal documentation related to individuals in custody. This position serves both as a supervisor and a key liaison with various legal and governmental entities, necessitating strong communication skills and a nuanced understanding of legal processes. The primary responsibilities include processing legal documents, clarifying sentence calculations for inmates, and ensuring that the record-keeping complies with relevant statutes and regulations. Given the high-stakes environment of a correctional facility, the successful candidate will be expected to navigate sensitive situations with professionalism and integrity, maintaining confidentiality while providing support to staff and individuals in custody. Success in this role will likely involve implementing efficient workflows, enhancing communication across departments, and responding adeptly to inquiries, while managing a significant volume of record-related tasks.

Company Analysis:

The Illinois Department of Corrections operates within a framework defined by public service, equity, and commitment to community safety. As a state agency, it serves a crucial function within the larger governmental structure and aims to rehabilitate individuals rather than merely confine them. This mission-oriented culture suggests that employees, including those in the Office Administrator III role, will be working in an environment that emphasizes compassion, respect, and integrity. Given the nature of the department, it likely prioritizes operational efficiency and responsiveness, particularly regarding sensitive legal matters. The position is situated within a hierarchical structure but requires collaboration across various levels of the organization, implying that the administrator will have a significant degree of visibility and responsibility. Strategically, this role supports the agency's goals of effective record management and compliance with legal standards, which are vital for maintaining public safety and upholding justice in Illinois. The emphasis on diversity and inclusion also suggests that candidates should be prepared to engage with a variety of perspectives and contribute to a supportive work environment.

Mock up some interview questions based on the job description.

Absolutely. Here are some mock interview questions that could come up:

Tell me about a time when you had to manage a large volume of administrative tasks under tight deadlines. How did you prioritize?
Can you share an experience where you had to explain a complex legal process to someone with little background in the law? What approach did you take?
Describe a situation in which you faced a conflict with a colleague. How did you resolve it?
Have you previously implemented a new process or procedure in your office? What impacts did it have?
How would you handle a situation where you received conflicting information from different departments regarding inmate records?
What steps would you take to ensure accuracy when processing legal documents related to individual commitments and releases?
Can you describe your experience with maintaining compliance with legal statutes or guidelines in a previous position?
If you were to encounter an ambiguous legal question regarding an inmate's sentencing, how would you go about clarifying it?
Why are you interested in working for the Illinois Department of Corrections specifically?
How do your personal values align with the mission of the Illinois Department of Corrections?
What do you understand about the importance of diversity and inclusion in a correctional environment?
What questions do you have about the team you will be working with?
Can you tell me more about the types of training provided for this role?

Job Details

Overview Company

Office Administrator III

$4,586/m-$6,186/m

State of Illinois

2 days ago

Highlight

OnsiteFull-time3+ yearsMid

Summary

State of Illinois is seeking a DOC Centralia CC OFFICE ADMINISTRATOR III to join their team in Centralia, IL. The role involves overseeing the facility's Records Office and managing recordkeeping and legal duties.

About the Role

As an OFFICE ADMINISTRATOR III, you will process, keyboard, and maintain records related to the lawful commitment and release of individuals in custody. You will serve as a working supervisor and institutional liaison with various legal and governmental agencies. The role requires responding to requests for clarification from individuals in custody and performing other related duties.

About You

Required:

Completion of two years of study at a secretarial/business college and one year of office experience; or completion of high school and three years of Office Assistant experience; or three years of independent business experience.
Ability to keyboard accurately at 30 wpm.

Preferred:

At least two years of experience interpreting Illinois Compiled Statutes as it pertains to sentencing structure.
At least two years of professional experience working with and answering questions from individuals in custody regarding their sentence calculation.
At least two years of professional experience preparing affidavits for use in courts regarding lawsuits.
At least two years of professional experience gathering and interpreting legal documents, including warrants, received from various courts.
At least two years of professional experience maintaining and reporting statistical data for administration planning and information reports.
At least two years of professional experience developing new and revising current methods and procedures in a record office to ensure workflow efficiency.

Benefits

Health, life, vision, and dental insurance
12 weeks paid maternity/paternity leave
Pension Plan - vesting at 10 years for Tier II
Full 20-year retirement awards free health insurance during retirement
Deferred compensation and other pre-tax benefits programs
Paid state holidays 13-14 days annually
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually (10 days in year one of employment)
Employee Assistance Program and/or mental health resources

State of Illinois

The government of Illinois, under the Constitution of Illinois, has three branches of government: executive, legislative and judicial. The executive branch is split into several statewide elected offices, with the Governor as chief executive, and has numerous departments, agencies, boards and commissions. Legislative functions are granted to the General Assembly, composed of the 118-member House of Representatives and the 59-member Senate. The judiciary is composed of the Supreme Court and lower courts.

The government of Illinois has numerous departments, agencies, boards and commissions, but the code departments, so called because they're established by the Civil Administrative Code of Illinois, provide most of the state's services:

Department on Aging Department of Agriculture Department of Central Management Services Department of Children and Family Services Department of Commerce and Economic Opportunity Department of Corrections Department of Employment Security Department of Financial and Professional Regulation Department of Healthcare and Family Services Department of Human Rights Department of Human Services Department of Juvenile Justice Department of Labor Department of the Lottery Department of Natural Resources Department of Public Health Department of Revenue Department of State Police Department of Transportation Department of Veterans' Affairs

Centralia, IL